Running an event

Tips from people who have organised successful events

  1. Start early. Book key people and facilities early.
  2. Ask your local community leaders, councilors, MP or Mayor to get involved. Get their buy-in and support early as their schedules fill up fast.
  3. Use the resources, knowledge, experience and talents of the people you know, eg use a creative team member to design posters. Involve a range of agencies and community groups – there’s strength in unity.
  4. Remember the small details such as extension cords and signage. Write lists and assign responsibility.
  5. Know your community and what works in your community.
  6. People are generous. Explain what you’re doing and why. Businesses may be able to donate (or discount) products and services.
  7. Never underestimate the power of email – it is a fast, cost effective way of spreading information about your event.
  8. Involve local media. Get them enthused. Keep them in the loop. Their coverage of your event will be invaluable to help you spread your message.
  9. Keep it simple. Don’t try to do everything. Choose one or two key ideas and do them well.
  10. Check council regulations. Do you need a permit or traffic management plan?
  11. Consider appointing a project manager, ie someone to be responsible and oversee the whole project – to make sure everything happens on time and keep everyone up-to-date.
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