Running an event
Tips from people who have organised successful events
- Start early. Book key people and facilities early.
- Ask your local community leaders, councilors, MP or Mayor to get involved. Get their buy-in and support early as their schedules fill up fast.
- Use the resources, knowledge, experience and talents of the people you know, eg use a creative team member to design posters. Involve a range of agencies and community groups – there’s strength in unity.
- Remember the small details such as extension cords and signage. Write lists and assign responsibility.
- Know your community and what works in your community.
- People are generous. Explain what you’re doing and why. Businesses may be able to donate (or discount) products and services.
- Never underestimate the power of email – it is a fast, cost effective way of spreading information about your event.
- Involve local media. Get them enthused. Keep them in the loop. Their coverage of your event will be invaluable to help you spread your message.
- Keep it simple. Don’t try to do everything. Choose one or two key ideas and do them well.
- Check council regulations. Do you need a permit or traffic management plan?
- Consider appointing a project manager, ie someone to be responsible and oversee the whole project – to make sure everything happens on time and keep everyone up-to-date.